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Ordinary meeting

Tuesday 15 March 2016

Minutes of the Ordinary meeting of Glen Eira City Council held on Tuesday 15 March 2016.

REPORTS FROM COMMITTEES

  • a. Advisory Committees
    • i. Arts and Culture Advisory Committee, 8 February 2016
    • ii. Audit Committee, 26 February 2016
    • iii. Community Grants, 8 March 2016
  • b. Records of Assembly
    • i. 16 February 2016
    • ii. 23 February 2016
    • iii. 1 March 2016

PRESENTATION OF OFFICER REPORTS

  • 9.1 6-10 Claire Street McKinnon
  • 9.2 22-26 Stanley Street, Elsternwick
  • 9.3 VCAT Watch March 2016
  • 9.4 Elections 2016 – Election Period Policy
  • 9.5 Approval of proposed Road Names In Subdivision - Caulfield Village
  • 9.6 Road adjoining 168 & 170 McKinnon Road and 66 & 68 Bent Street,
    McKinnon
  • 9.7 Caulfield Racecourse Outdoor Music Event
  • 9.8 Notification of Residents regarding Removal of Trees
  • 9.9 Positive Ageing Strategy 2015-2020
  • 9.10 Foundation for Youth Excellence Committee Account Applications
  • 9.11 Audit Committee Annual Report 2014-15
  • 9.12 Financial Report
  • 9.13 Reconciliation Policy
  • 9.14 Rate Cap Variation Application
  • 9.15 Formal Submission to The Level Crossing Removal Authority

ORDINARY BUSINESS

  • 11.1 Requests for reports from Officers
  • 11.2 Right of reply
  • 11.3 Councillor questions
  • 11.4 Public questions to Council

CONSIDERATION OF IN CAMERA ITEMS

12.1 under s89 (2)(d) “contractual” which relates to the awarding of the contract for
Tender number 2016.027-05 – “Design, Supply, Installation and Commissioning of Solar Photovoltaic Systems for GESAC and Glen Eira
Town Hall”

  • Number of tenders received Six (6)
  • Number of evaluation criteria tenders
    assessed against Five (5)
  • Estimated contract value $250,000

12.2 under s89 (2)(d) “contractual” which relates to the awarding of the contract for
Tender number 2016.026 Cyclical Painting Maintenance – Nominated Council
Buildings

  • Number of tenders received Three (3)
  • Number of evaluation criteria tenders assessed against Three (3)
  • Estimated contract value $2,322,803 (for 7 years)

12.3 under s89 (2)(d) “contractual” which relates to the awarding of the contract for
Tender number 2016.032 Neerim Rd & Bambra Rd and Glen Huntly Rd & Hopetoun St Traffic Signals Construction, Neerim Rd & Bambra Rd, Caulfield And Glen Huntly Rd & Hopetoun St, Elsternwick

  • Number of tenders received One (1)
  • Number of evaluation criteria tenders assessed against Three (3)
  • Estimated contract value $685,000 (including GST)

12.4 under s89 (2)(a) “personnel” which relates to Audit Committee Members remunerations

12.5 under s89(2)(f), ‘legal advice’ and S89(2)(h), ‘any other matter which the Council or special committee considers would prejudice the Council or any person’ which relates to a request for a response to a report.

Meeting Minutes