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Facility hire grants

We offer facility hire grants to help community organisations, groups and schools to undertake activities that contribute to the liveability, accessibility, health and safety across Glen Eira. Applications can be received all year round and are assessed as we get them, please allow at least four weeks.

On This Page

A total of $7,500 can be applied for across facility hire grants in any one year. Facility Hire grants are in-kind grants where we cover the cost of facility hire and are not cash grants. Facility Hire Grants are for one off or occasional use grants.

Types of facilities for hire

Facilities for hire include Town Hall rooms, Carnegie Library and Community Centre rooms, public halls, social rooms, recreational facilities and parks.

Who can apply? 

Community groups, community organisations, and schools that meet the below criteria. 

Community groups and organisations:

  • service the Glen Eira community
  • have acquitted all previous grants with us
  • are not-for-profit
  • are incorporated
  • have an Australian Business Number (ABN)
  • hold public liability insurance to a minimum of $20 million.


  • located within Glen Eira or mainly service Glen Eira
  • are registered as a primary school or secondary school in Victoria
  • hold public liability insurance to a minimum of $20 million. 

What will not be funded? 

  • facility hire that has already happened at the time of application
  • activities aligned with a religion
  • activities aligned with a political cause
  • projects directly associated with delivery of the school curriculum
  • bonds and other support costs associated with hiring the facility.

Before you apply

What you need:

  • details of your organisation, including incorporation, ABN, and Certificate of Currency for your public liability insurance
  • description of your activity
  • name of the facility and date for your activity
  • your intended use for the facility
  • the ways your activity will benefit Glen Eira
  • confirmation that you have made a booking with our facility officer
  • cost for using the facility.

Our other conditions:

  • you must complete an application form including all documents requested in order to be assessed
  • you must have met the terms and conditions of any previously awarded grants
  • the amount of any grant is at Council's discretion 
  • we may ask you to provide more information 
  • our facility grants are not recurrent; you should consider other ways to cover recurrent facility hire costs
  • you can only use the grant funds to support the activities in your application 
  • any promotional material must recognise the support of Glen Eira City Council
  • the activity must offer free access to carers of people with disabilities who require essential support under the Disability Discrimination Act 1992

How we assess applications 

The Community Grants Advisory Committee assesses all applications. Councillors in this committee will consider the following criteria for each application: 

  • how closely the activity reflects our aims 
  • the number of Glen Eira residents that will benefit
  • demonstrated commitment to accessibility and inclusiveness for people of all abilities. 

How to apply

  1. Visit SmartyGrants
  2. Select the Facility Hire Grants Application Form 
  3. Preview the application form 
  4. Choose Start a submission by selecting ‘Login’ for your existing account or ‘Register’ for a new account.

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