Facility hire grants

Facility Hire Grants are available to assist community organisations/groups and schools to undertake projects and activities that contribute to the liveability, accessibility, health and safety of Glen Eira.

On this page

Facility Hire grants are in-kind grants where Council covers the cost of facility hire and are not cash grants. Facility Hire Grants are for one off or occasional use grants.


The aim of Council’s Community Grants Program which incorporates Facility Hire Grants, is to:

  • strengthen community connections and collaborations
  • develop an accessible and inclusive community
  • encourage community initiatives that promote self-sufficiency, innovation and respond to community needs
  • help strengthen community capacity to plan and implement services
  • support celebration and participation in community life
  • fund projects that deliver meaningful social impact.


The purpose of a Facility Hire Grant is to assist community organisations/groups and schools to access Council facilities where they demonstrate benefit to the Glen Eira community.

Types of facilities for hire

Facilities for hire include Town Hall rooms, Carnegie Library and Community Centre rooms, public halls, social rooms, recreational facilities and parks. Visit our Venues page and Parks and playgrounds page for more information on our facilities. 

Who can apply?

Community organisations and groups can apply if they:

  • service the Glen Eira community
  • have acquitted all previous Glen Eira City Council grants
  • are not-for-profit
  • are incorporated
  • have an ABN
  • hold public liability insurance in a minimum sum of $20 million.

Schools can apply if they:

  • are located within or who predominantly service Glen Eira residents
  • are a registered primary or secondary Victorian school
  • hold public liability insurance in a minimum sum of $20 million.

What will not be funded?

Facility Hire Grants cannot be used to fund:

  • activities that have already taken place at the time of application
  • religious events
  • activities that are aligned to a political cause
  • activities directly associated with the delivery of school curriculum
  • bond and other ancillary costs for hire of facilities.

How do I apply?

Community organisations/groups and schools must contact the relevant Council facilities officer to book the facility on the preferred date and obtain the cost of hire.

Grant applications are made online by completing a Facility Hire Grant Application Form through the SmartyGrants portal.

SmartyGrants allows you to save your progress and return to your application at a later date and to also upload supporting documents.

What do I need for my application?

  • Details of your organisation, including incorporation, ABN, Certificate of Currency for your public liability insurance.
  • A description of your activity.
  • The name of the facility and a date for your activity.
  • What you intend to use the facility for.
  • How your activity will benefit the Glen Eira community.
  • Confirmation that you have made a booking with the necessary Council facility booking officer.
  • The cost for using the facility.

How will applications be assessed?

All applications will be assessed using the following criteria:

  • the extent to which the activity meets the aims of the Community Grants Program and reflects Council’s priorities
  • the number of Glen Eira residents that will benefit.

For more information, call us on 9524 3333.