Facility Hire Grants are available to assist community organisations/groups and schools to undertake projects and activities that contribute to the liveability, accessibility, health and safety of Glen Eira.
Facility hire grants
About the Facility Hire Grants
The aim of Council’s Community Grants Program which incorporates Facility Hire Grants, is to:
- strengthen community connections and collaborations
- develop an accessible and inclusive community
- encourage community initiatives that promote self-sufficiency, innovation and respond to community needs
- help strengthen community capacity to plan and implement services
- support celebration and participation in community life
- fund projects that deliver meaningful social impact
The purpose of a Facility Hire Grant is to assist community organisations/groups and schools to access Council facilities where they demonstrate benefit
to the Glen Eira community.
Facility Hire Grants Application Process
1. Read the Facility Hire Grants Guidelines
Download the Small Grants Guidelines to assess your eligibility:
2. Visit SmartyGrants portal
Click below to open the online application form link.
3. Select the application form
Select Facility Hire Grants Application Form.
4. Complete your application
Choose ‘Start a submission’ then ‘Login’ to SmartyGrants using an existing account or ‘Register’ a new account. To set-up a new account use your organisation’s email address as a username and create a password. Please ensure you record your login details. Once registered, you can then ‘Login’ and start an application.
SmartyGrants allows you to save your progress and return to your application at a later date and to also upload supporting documents.
5. Applications are assessed
Four rounds of assessment per year. Applications are assessed on the following criteria:
- the extent to which the activity meets the aims of the Community Grants Program and reflects Council’s priorities
- the number of Glen Eira residents that will benefit.
Council officers check eligibility, assess applications, and make recommendations to a Community Grants Assessment Panel. Final funding approvals for Grants and Awards with a monetary value are made by the Director Community Wellbeing under Council’s delegated authority.
6. Notification of results
Applicants will be notified of the decision regarding their application. Funding round outcomes are typically scheduled in the following months:
- September
- December
- March
- June
Please note that it takes 12 or more weeks from date of submission for the assessment and outcome of an application.
To be eligible for consideration, applications must be submitted before the commencement of the proposed project or event.
What do I need for my application?
Details of your organisation, including incorporation, ABN, Certificate of Currency for your public liability insurance.
A description of your activity.
The name of the facility and a date for your activity.
What you intend to use the facility for.
How your activity will benefit the Glen Eira community.
Confirmation that you have made a booking with the necessary Council facility booking officer.
The cost for using the facility.
Types of facilities for hire
Facilities for hire include Town Hall rooms, Carnegie Library and Community Centre rooms, public halls, social rooms, recreational facilities and parks. Visit our Venues page and Parks and playgrounds page for more information on our facilities.
Who can apply?
Community organisations and groups can apply if they:
- service the Glen Eira community
- have acquitted all previous Glen Eira City Council grants
- are not-for-profit
- are incorporated
- have an ABN
- hold public liability insurance in a minimum sum of $20 million
Schools can apply if they:
- are located within or who predominantly service Glen Eira residents
- are a registered primary or secondary Victorian school
- hold public liability insurance in a minimum sum of $20 million
What will not be funded?
Facility Hire Grants cannot be used to fund:
- activities that have already taken place at the time of application
- religious events
- activities that are aligned to a political cause
- activities directly associated with the delivery of school curriculum
- bond and other ancillary costs for hire of facilities
