Community grants program

Our Community Grants Program is our way of supporting your organisation's service to the community. We offer grants through one of two funding streams to help with your project, activity or event.

On This Page

Key dates

  • Applications open: 5pm on Monday 2 March 2020
  • Applications close: 5pm on Monday 27 April 2020
  • Applications assessed: May/June 2020
  • Grant recommendations: Council will consider in July 2020
  • Notification: Successful and unsuccessful applicants will be notified in July/August 2020

Drop-in Sessions

Drop-in sessions are offered to help groups understand funding priorities and application requirements.

  • Tuesday 10 March 2020, 10am–12pm Moorleigh Village — Room 19 Chris Koutoumas Wing 92 Bignell Road, Bentleigh East
  • Wednesday 11 March 2020, 1pm–3pm Caulfield Park Pavilion 280 Balaclava Road, Caulfield North
  • Thursday 19 March 2020, 6pm–8pm Duncan Mackinnon Reserve Pavilion Corner North and Murrumbeena Roads, Murrumbeena

View your application

To view your application please log in to SmartyGrants. Select My Submissions to see all your applications.

Grant streams

Organisations may apply for more than one project across the two streams to the maximum amount of the stream.  A separate application form must be submitted for each project.

Community Strengthening Grants — up to $3,000

These grants are suited to small local community groups run by volunteers to:

  • build capacity of organisations and provide training and development initiatives.
  • enhance current localised services
  • provide community-based projects
  • increase community participation in local activities
  • support and delivery of small events (under 250 attendees) that are accessible to the broader Glen Eira community.
  • provide educational activities

Partnership and Events Grants — up to $10,000

These grants are suited to not-for-profit organisations who have a broad community focus to:

  • Support new and existing partnerships to deliver collaborative projects.
  • Support planning and delivery of large festivals or events (more than 250 attendees) that are accessible to the broader Glen Eira community.
  • Support for services that benefit the Glen Eira community.
  • new and innovative pilot projects that respond to local social and community needs.

A focus of these grants will be the outcomes and benefits to the Glen Eira Community

Our priority areas

Applications must demonstrate consistency with the themes in the Glen Eira Council and Community Plan 2017–2021:

  • liveable and well designed
  • accessible and well connected
  • safe, healthy and inclusive
  • clean and sustainable
  • informed and engaged

Our priorities for the 2020/2021 Program are:

  1. Supporting a strong and safe community that connects people and enhances health and wellbeing
  2. Improving social, economic and environmental sustainability
  3. Promoting diversity, harmony and inclusiveness
  4. Encouraging gender equity and preventing family violence
  5. Enhancing civic participation through engagement, cultural expression and celebration
  6. Events and activities that contribute to diverse, vibrant and prosperous public spaces

Assessment process

All applications will be assessed by the Community Grants Advisory Committee which consists of Councillors that make recommendations to Council.

Assessment criteria include:

  • The extent to which the application reflects Council themes and priorities
  • Evidence of need for the project
  • Demonstrated commitment to accessibility and inclusiveness for people of all-abilities
  • The number of Glen Eira residents that will benefit
  • The capacity of the organisation to undertake the project
  • The capacity of the organisation to fund the project themselves or raise funds from other sources
  • The extent to which the funding aligns with the stated project objectives

Acceptance of your grant

If your application is successful, you will be required to accept the grant and conditions of funding prior to the release of funds.


  • Applicants must submit a completed application form and all documents requested in order for their application to be assessed.
  • Council may require you to validate any of the information provided in your application.
  • Grants will be awarded at the discretion of Council and applicants that meet grant criteria are not guaranteed funding.
  • Not all grants will be funded to the maximum amount and may only be part of the total amount requested.
  • The amount of any grant awarded is at the discretion of Council. This is a maximum of $10,000 for a Partnerships and Events Grant and $3,000 for a Community Strengthening Grant per successful applicant.
  • Funding for a specific project in any one year does not guarantee that the same project will receive funding in subsequent years.
  • Funding will not be given for projects started or completed before 30 June 2020.
  • Applicants are responsible for costing their projects accurately. Council is not responsible for costs that have been underestimated.
  • Grants must be spent by the end of the financial year in which they were awarded, in accordance with the purpose specified in the application form and Council’s conditions of funding.
  • A grant may only be used for the specific purpose awarded unless prior approval for a different purpose has been obtained from Council.
  • Equipment or other items purchased with a grant for use in a Council venue is and remains the property of Council and must be shared with other venue users.
  • The disposal of equipment or other items purchased with a grant must be agreed with Council.
  • Organisations that auspice other organisations may apply for funding for multiple projects.
  • Grant recipients must acknowledge Council in any relevant publications, promotional material, web pages or media releases by using the following statement: ‘Proudly supported by Glen Eira City Council’. The Glen Eira City Council logo must not be used on promotional material.
  • If there is evidence that grants have not been spent for the purpose they were awarded, Council may request the return of grant monies.

Acquittal of grant funds

A Community Grant Acquittal Form must be submitted to Council through the SmartyGrants portal. Where possible acquittals should be submitted prior to applying for another grant.

Audit of grants

Grant recipients acknowledge that as part of its accountability processes, Council may audit any grant recipient for compliance with grant conditions. Organisations selected for an audit will be notified.

The Community Grants Program is guided by a Community Grants Advisory Committee that ensures the program adheres to the Victorian Charter of Human Rights and Responsibilities.

Notification of results 

All applicants will be advised of the decision regarding their application. Notification is sent to the contact person on the application form.



Related resources