Community grants program

Our Community Grants Program is our way of supporting your organisation's service to the community. We offer grants through one of two funding streams to help with your project, activity or event.

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Application closing date extended

We've extended the closing date for applications to Friday 23 April at 5pm.

Key dates

  • Applications open:  Monday 1 March 2021
  • Applications close: 5pm on Friday 23 April 2021
  • Applications assessed: April/May 2021
  • Grant recommendations: Council will consider in June/July 2021
  • Notification: Successful and unsuccessful applicants will be notified in July/August 2021

Grant streams

Organisations may apply for more than one project across the two streams to the maximum amount of the stream.  A separate application form must be submitted for each project.

Community Strengthening Grants — up to $3,000

These grants are suited to small local community groups run by volunteers to:

  • build capacity of organisations and provide training and development initiatives
  • enhance current localised services
  • provide community-based projects
  • increase community participation in local activities
  • support and delivery of small events (under 250 attendees) that are accessible to the broader Glen Eira community
  • provide educational activities.

Partnership and Events Grants — up to $10,000

These grants are suited to not-for-profit organisations who have a broad community focus to:

  • Support new and existing partnerships to deliver collaborative projects.
  • Support planning and delivery of large festivals or events (more than 250 attendees) that are accessible to the broader Glen Eira community.
  • Support for services that benefit the Glen Eira community.
  • new and innovative pilot projects that respond to local social and community needs.

A focus of these grants will be the outcomes and benefits to the Glen Eira Community.

How to apply?

Grant applications are made online by completing an application form.

To complete your application, you will need access to a computer, the internet and an email address. All sections of the application must be completed
for your application to be accepted.

Step 1: Open the online application (Apply now button below)

Step 2: Start an application — Choose ‘Start a submission’ then ‘Login’ to SmartyGrants using an existing account or ‘Register’ a new account. 
A new account set-up requires you to use your organisation’s/group’s email address as a username and create a password. Please ensure
you record your login details. Once registered, you can then ‘Login’ and start an application. SmartyGrants allows you to save your progress and return to your application at a later date and to also upload supporting documents.

Step 3: Carefully read instructions and make sure that you have provided all necessary information

Step 4: Upload supporting documentation including:

  • a financial statement
  • current public liability insurance certificate
  • evidence of the cost of budget items
  • and other information, such as a project summary or project implementation plan.

Our priority areas

Applications must demonstrate consistency with the themes in the Glen Eira Council and Community Plan 2017–2021:

  • liveable and well designed
  • accessible and well connected
  • safe, healthy and inclusive
  • clean and sustainable
  • informed and engaged

Our priorities for the 2021/2022 Program are:

  1. Supporting a strong and safe community that connects people and enhances health and wellbeing
  2. Improving social, economic and environmental sustainability
  3. Promoting diversity, harmony and inclusiveness
  4. Encouraging gender equity and preventing family violence
  5. Enhancing civic participation through engagement, cultural expression and celebration
  6. Events and activities that contribute to diverse, vibrant and prosperous public spaces

Assessment process

All applications will be assessed by the Community Grants Advisory Committee which consists of Councillors that make recommendations to Council.

Assessment criteria include:

  • The extent to which the application reflects Council aims and priorities
  • Evidence of need for the project
  • Demonstrated commitment to accessibility and inclusiveness for people of all-abilities
  • The benefit provided to Glen Eira residents
  • The capacity of the organisation to undertake the project
  • The capacity of the organisation to fund the project themselves or raise funds from other sources
  • The extent to which the funding aligns with the stated project objectives

Acceptance of your grant

If your application is successful, you will be required to accept the grant and conditions of funding prior to the release of funds.

Conditions

  • Applicants must submit a completed application form and all documents requested in order for their application to be assessed.
  • Council may require you to validate any of the information provided in your application.
  • Grants will be awarded at the discretion of Council and applicants that meet grant criteria are not guaranteed funding.
  • Not all grants will be funded to the maximum amount and may only be part of the total amount requested.
  • The amount of any grant awarded is at the discretion of Council. This is a maximum of $10,000 for a Partnerships and Events Grant and $3,000 for a Community Strengthening Grant per successful applicant.
  • Funding for a specific project in any one year does not guarantee that the same project will receive funding in subsequent years.
  • Funding will not be given for projects started or completed before 1 July 2021.
  • Applicants are responsible for costing their projects accurately. Council is not responsible for costs that have been underestimated.
  • Grants must be spent by the end of the financial year in which they were awarded, in accordance with the purpose specified in the application form and Council’s conditions of funding.
  • A grant may only be used for the specific purpose awarded unless prior approval for a different purpose has been obtained from Council.
  • Not-for-profit community groups and organisations that auspice other groups or organisations may apply for funding for multiple projects.
  • Grant recipients must acknowledge Council in any relevant publications, promotional material, web pages or media releases by using the following statement: ‘Proudly supported by Glen Eira City Council’. 
  • If there is evidence that grants have not been spent for the purpose they were awarded, Council may request the return of grant monies.
  • Organisers of public events in Victoria may be required to meet safety requirements during the coronavirus (Covid-19) pandemic. For further information, please visit www.coronavirus.vic.gov.au/public-events-information-for-organisers

Acquittal of grant funds

A Community Grant Acquittal Form must be submitted to Council through the SmartyGrants portal. Where possible acquittals should be submitted prior to applying for another grant.

Audit of grants

Grant recipients acknowledge that as part of its accountability processes, Council may audit any grant recipient for compliance with grant conditions. Organisations selected for an audit will be notified.

The Community Grants Program is guided by a Community Grants Advisory Committee that ensures the program adheres to the Victorian Charter of Human Rights and Responsibilities.

Notification of results 

All applicants will be advised of the decision regarding their application. Notification is sent to the contact person on the application form.


 

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