Facility Hire Grants

Facility Hire Grants are available to assist community organisations /groups and schools to undertake activities that strengthen community participation in Glen Eira.

A total of $7,500 can be applied for across facility hire and community services grants in any one year. Facility Hire grants are in-kind grants where Council covers the cost of facility hire and are not cash grants.

Facility Hire Grants Guidelines(PDF, 881KB)

Types of facilities for hire

Facilities for hire include Town Hall rooms, Carnegie Library and Community Centre rooms, public halls, social rooms, recreational facilities and parks.

Please contact Council’s Community Grants Officer on 9524 3333 before starting a facility hire grant application.

Key dates

Applications open   Year round
Applications assessed As received, allow at least eight weeks

Who can apply?

Community organisations/groups that:
  • service the Glen Eira community;
  • have acquitted all previous Glen Eira City Council grants;
  • are not-for-profit;
  • are incorporated;
  • have an ABN; and
  • hold public liability insurance in a minimum sum of $20 million.
Schools that:
  • are located within or who predominately service Glen Eira residents;
  • are a registered primary or secondary Victorian school; and
  • hold public liability insurance in a minimum sum of $20 million.

What will not be funded?

  • activities that have already taken place at the time of application;
  • religious events;
  • activities that are aligned to a political cause;
  • activities directly associated with the delivery of school curriculum; and
  • bond and other ancillary costs for hire of facilities.

How do I apply?

Community organisations/groups and schools must contact the relevant Council facilities officer to book the facility on the preferred date and obtain the cost of hire.

Grant applications are made online by completing a Facility Hire Grant Application Form through the SmartyGrants portal.

To complete your application you will need access to the internet and an email address.

All sections of the application  must be completed for your application to be accepted.

Step 1. Go online to SmartyGrants
Open the online application form link at https://gleneira.smartygrants.com.au/

Step 2. Select the application form
Select Facility Hire Grants Application Form

Step 3. Preview the form (optional)
Choose ‘Preview the form’ to view the Application Form

Step 4. Start an application
Choose ‘Start a submission’ then ‘Login’ to SmartyGrants using an existing account or ‘Register’ a new account.

A new account set-up requires you to use your organisation’s email address as a username and create a password.

Please ensure you remember your login details. Once registered, you can then ‘Login’ and start an application.

SmartyGrants allows you to save your progress and return to your application at a later date and to also upload supporting documents.

What do I need for my application?

  1. Details of your organisation, including incorporation, ABN, Certificate of Currency for your public liability insuranc
  2. A description of your activity.
  3. The name of the facility and a date for your activity.
  4. What you intend to use the facility for.
  5. How your activity will benefit the Glen Eira community.
  6. Confirmation that you have made a booking with the necessary Council facility booking officer.
  7. The cost for using the facility.

How will applications be assessed?

All applications will be assessed by the Community Grants Advisory Committee which consists of Councillors that make recommendations to Council. Assessment criteria includes:

  • the extent to which the activity meets the aims of the program and reflects Council’s aims;
  • the number of Glen Eira residents that will benefit; and
  • demonstrated commitment to accessibility and inclusiveness for people of all-abilities.

General conditions

  • Applicants must submit a completed application form and all documents requested in order for their application to be assessed.
  • Applicants must have met the terms and conditions of previous Council grants.
  • Council may require the applicant to provide additional information.
  • The amount of any grant awarded is at the discretion of Council.
  • Community organisations/groups and schools should consider alternate ways to cover ongoing costs of facility hire as grants funds are not recurrent.
  • A grant should only be used for the specified purpose awarded.
  • Organisations that auspice other organisations may apply for funding for multiple activities.
  • All promotional material for the activity must recognise the assistance of Glen Eira City Council. (ie. Proudly supported by Glen Eira City Council)
  • The activity must offer free access to carers of people with disabilities who require essential support in accordance with the Disability Discrimination Act 1992.

For further information, contact Council’s community grants officers on 9524 3333.