Documents available for public inspection

List of documents available for inspection

The table below lists the documents that Council makes available for public inspection under the Local Government Act 1989 and Local Government (General) Regulations 2015, and who to contact if you wish to inspect a document(s). 

Please note that there may be fees payable for the inspection and copying of these documents pursuant to section 222(3) of the Local Government Act 1989.

Item How to inspect or who to contact
Details of overseas or interstate travel (other than interstate travel by land for less than 3 days) undertaken in an official capacity by councillors or any member of Council staff in the previous 12 months, including the names of the Councillors or Council staff and the date, destination, purpose and total cost to Council of the overseas or interstate travel, including accommodation costs. (Section 12(a) of the Local Government (General) Regulations 2015).  Legal and Governance Officer
03 9524 3333
Names of Council officers who were required to submit a return of interest during the financial year and the dates the returns were submitted. 

(Section 81(1) of the Local Government Act 1989

Please click on the link below and complete the application form.

Application to Inspect Register of Interests(PDF, 110KB)

Legal and Governance Officer

03 9524 3333
Names of Councillors who submitted returns of interest during the financial year and the dates the returns were submitted.

(Section 81(10) of the Local Government Act 1989). 

Please click on the link below and complete the application form.

Application to Inspect Register of Interests(PDF, 110KB)

Legal and Governance Officer

03 9524 3333
Agendas for and minutes of ordinary and special meetings held in the previous 12 months kept under section 93 of the Local Government Act 1989 except if the minutes relate to parts of meetings which have been closed to members of the public under section 89 of the Local Government Act 1989.

(Section 12(b) of the Local Government (General) Regulations 2015).

Meetings and agendas

Director
Community Relations

03 9524 3333

Minutes of meetings of special committees established under section 86 of the Local Government Act 1989 and held in the previous 12 months, except if the minutes relate to parts of meetings which have been closed to members of the public under section 89 of the Local Government Act 1989.

(Section 12(c) of the Local Government (General) Regulations 2015). 

Council meeting minutes

Director
Community Relations

03 9524 3333

A register of delegations kept under sections 87(1) and 98(4) of the Local Government Act 1989, including the dates on which the last review under sections 86(6) and 98(6) of the Local Government Act 1989 took place.

(Section 12(d) of the Local Government (General) Regulations 2015). 
Legal and Governance Officer

03 9524 3333

Details of all leases involving land which were entered into by Council as lessor, including the name of the other party to the lease and the terms and value of the lease.

(Section 12(e) of the Local Government (General) Regulations 2015). 

Legal and Governance
Officer

03 9524 3333
A register of authorised officers appointed under section 224(1A) of Local Government Act 1989.

(Section 12(f) of the Local Government (General) Regulations 2015). 

Legal Compliance Officer
03 9524 3333
A list of donations and grants made by Council in the previous 12 months, including the names of persons or bodies which have received a donation or grant and the amount of each donation or grant.

(Section 11(o) of the Local Government (General) Regulations 2004). 

Legal and Governance

Officer
03 9524 3333

Summaries of election campaign donation returns including the name of the candidate and if a gift is included in the return, the name of the person who made the gift and the total value of the gift received from that person.

(Sections 62A(2), 62A(2A), 62A(2B) and 62A(2C) of the Local Government Act 1989).

Election campaign donation returns   

Legal and Governance
Co-ordinator

03 9524 3333

Copies of election campaign donation returns.

(Section 62A(3) of the Local Government Act 1989.
Legal and Governance
Co-ordinator

03 9524 3333